Nelson-Jameson, Inc. (United States) - Administrative Assistant (Floater).

Job Summary:

Responsible for administrative support of various departments, as needed, under the direction of the management.

Duties/Responsibilities:

• Provide fill-in or backup support to product departments on an as-needed basis:
  • Assist with new supplier set-up.
  • Set up new items. Process all necessary forms and enter data.
  • Provide product information to the Marketing Content Editor for the catalog and website
  • Request images for marketing as needed.
  • Maintain supplier samples and send out to customers and sales staff as needed.
  • Enter quotations, data entry, reports, order entry, etc.
  • Distribution of new product information: literature, and samples.
  • Assist in fulfilling sample requests and maintain sample inventory.
  • Maintain co-op fund tracking and request co-op funds from supplier per Product Manager requests.
  • Supplier and customer correspondences, including related sales activities as necessary.
  • Provide back-up of office duties within the department
  • Update current supplier price sheets and catalogs.
  • Assist in processing month end supplier rebates and reporting.
  • Assist managers in marketing and technical tasks as assigned/needed.
  • Provide backup functions for technical and purchasing.
  • Confirm and expedite purchase orders.
• Provide administrative support to other departments such as Human Resources, Marketing and others, as assigned.
• Maintain confidentiality of sensitive information.
• Serve as a backup to cover the front desk to check in visitors and perform any other front desk related duties.
• Other duties as assigned.

Required Education and Experience:

• Education: High school degree or equivalent.

Preferred Education and Experience:

• Education: Post-secondary degree.
• Experience: 1+ years experience in an administrative support position.

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to sit, use hands to handle, or feel, and talk, or hear. The employee is occasionally required to stand, walk, or stoop.
• The employee must occasionally lift and/or move up to 25#. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. An office environment is typical in this position, with occasional visits to the warehouse. The noise level is generally quiet.

Work Week:

Hours: 40 Days: Monday – Friday, varies between 7:00a.m. – 5:30p.m. Overtime: As needed.

The above is an overview of the position described and is not intended to be all inclusive. To perform this job successfully, an individual must be able to perform each Responsibility and Duty satisfactorily. The qualifications including physical demands listed, are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.